Information for Incoming Students

Congratulations

Admitted, now what?

This page is for the successful applicants. Once you are admitted to RU, you must complete the necessary procedures following the instruction below.

Important Notes Regarding Enrollment Procedures
  • The University will contact successful applicants by E-mail. It is your responsibility to regularly check E-mail communication and respond in a timely manner. In case there is set mail rejection, enable settings to be able to receive E-mail from “@st.ritsumei.ac.jp”.
  • All times indicated on this page refer to Japan Standard Time (UTC+09).
  • Acceptance into the University will be revoked if any false information or forgeries are found in submitted documents.

All Students

1. Payment of Admissions Fee and Tuition

Important Notes Regarding Payment

  • Successful applicants must pay the Admission Fee and Tuition Fee(s) during the specified period. The University will not accept any remittance after the period in any circumstances. Make sure to check your payment deadline in the following section.
  • If payments are not completed within the designated periods, your acceptance into the University will be cancelled.
  • Please pay the all necessary fees in Japanese yen. We cannot accept any payments in foreign currency. Please refer to the following instructions and make necessary bank transfers.
  • We only accept payment by bank transfer, credit card payment is not accepted.
  • Miscellaneous Membership Fees are collected along with Tuition Fees. Details can be found on the Application Handbook.

Payment Deadlines

Payment 1* =Payment of Admission Fee

The Admission Fee must be paid during the period for Payment 1. Please note that once it has been received, the Admission Fee cannot be refunded in any circumstances.

Payment 2 =Payment of Tuition Fee(s) and Miscellaneous Membership Fees

The Tuition Fee(s) must be paid during the period for Payment 2. Miscellaneous Membership Fees are collected at the same time.
*It is possible for students to pay the Admission Fee and Tuition Fee(s) and Miscellaneous Membership Fees together within the Payment 1 period, except for ISSE students who got their final result on 2021/4/30.

April Enrollment
Final Result Date Payment 1 Payment 2
2021/11/4 Thu 2021/11/5 Fri – 2021/11/18 Thu 2021/11/19 Fri – 2021/12/2 Thu
2021/12/9 Thu 2021/12/10 Fri – 2022/1/6 Thu 2022/1/7 Fri – 2022/1/13 Thu
Final Result Date Payment 1 Payment 2
2021/12/9 Thu 2021/12/10 Fri – 2022/1/6 Thu 2022/1/7 Fri – 2022/1/13 Thu
Final Result Date Payment 1 Payment 2
2021/4/30 Fri 2021/5/1 Sat – 2021/5/13 Thu 2021/10/1 Fri – 2021/10/21 Thu
2021/10/26 Tue 2021/11/5 Fri – 2021/11/18 Thu 2021/11/19 Fri – 2021/12/2 Thu
2021/12/9 Thu 2021/12/10 Fri – 2022/1/6 Thu 2022/1/7 Fri – 2022/1/13 Thu
Final Result Date Payment 1 Payment 2
2021/8/5 Thu 2021/8/6 Fri – 2021/8/26 Thu 2021/10/1 Fri – 2021/10/21 Thu
2021/9/9 Thu 2021/9/10 Fri – 2021/9/30 Thu 2021/10/1 Fri – 2021/10/21 Thu
2021/11/11 Thu 2021/11/12 Fri – 2021/11/25 Thu 2021/11/26 Fri – 2021/12/2 Thu
2021/12/9 Thu 2021/12/10 Fri – 2022/1/6 Thu 2022/1/7 Fri – 2022/1/13 Thu

Payment options & How much to pay

Payment Steps

  • You have several options to complete payment of Admission Fee and Tuition Fee.
  • In either case, the money transfer application(s) must be completed during the relevant payment period(s).

How much to pay

The actual amount of Tuition Fee(s) you will have to pay varies depending on the student (if, for example, you have been awarded a scholarship). See the link below to find out how much you need to pay for each payment period.

List of Fees/ Payment options

For students who have been accepted without any further screening (GS & GLA only): Please check the Notification of Award enclosed in result notification package.

For students other than the above: Please check in Ritsu-Mate or the Notification of Award enclosed in result notification package.

Bank Information

Important Note

  • When making a transfer at a bank, an ATM or an Internet Banking, make sure to put your Application Number (8 digits) and full name (Last Name, First Name) in the column, such as Payer Information, Message to Payee etc.
  • The University does not provide a remittance request form (振込用紙). Please use a form provided at a bank counter.
  • Please keep the copy of remittance request form /remittance receipt, as the University may request for submission of receipt.
  • Payment cannot be made at the Ritsumeikan University Office of Finance and Accounting. 
Payee's Bank Information

BankSumitomo Mitsui Banking Corporation
BranchKyoto Branch
Branch Number496
Bank Address8 Naginatabokocho, Shimogyo-ku, Kyoto 600-8008 JAPAN
Bank Telephone+81 75-211-4131
Swift CodeSMBCJPJT
Payee’s Account Information
Account NameRitsumeikan University
Address8 Nishinokyo-Higashi-Toganoocho, Nakagyo-ku, Kyoto 604-8520 JAPAN
Account TypeSavings Account
Account Number5411707

Refund Policy

Refund of Tuition Fee When a Student Cancels Enrollment

If a student cancels enrollment by enrollment date by submitting the designated form (Cancellation of Enrollment and Request for Refund of Fees Paid at Enrollment Form), Tuition Fee and Membership Fees will be refunded to the student.


Please note:
  • Admission Fee is non-refundable.
  • No claims for refund will be accepted on or after enrollment date.

In case you would like to cancel enrollment after payments, please contact the International Admissions Office immediately.


Appropriation of Paid Enrollment Fees
All Students

2. Prepare Enrollment Documents

Students that pass screening and accept the offer, will be required to submit the following documents by the deadline:

Document Submission 1 (All Students)
  • Original Academic Transcripts
  • Official English Language Test score report 
  • Original or the Certified True Copy of documents proving University Entrance Eligibility (For those who have already graduated) 
Student Visa & Status of Residence (International Students)
  • This part applies to International students only.
  • Follow instructions on this page

Enrollment Documents Submission Deadlines

April Enrollment
Final Result Date When to submit
2021/11/4 Thu 2021/12/10 Fri -2022/1/6 Thu
2021/12/9 Thu
Final Result Date When to submit
2021/12/9 Thu 2021/12/10 Fri – 2022/1/6 Thu
Final Result Date When to submit
2021/4/30 Fri 2021/11/19 Fri -2021/12/2 Thu
2021/10/26 Tue
2021/12/9 Thu 2021/12/10 Fri – 2022/1/6 Thu
Final Result Date When to submit
2021/8/5 Thu 2021/11/19 Fri -2021/12/2 Thu
2021/9/9 Thu
2021/11/11 Thu 2021/12/10 Fri -2022/1/6 Thu
2021/12/9 Thu

Mailing Address to Submit

International Admissions Office at Kinugasa Campus
Ritsumeikan University
56-1 Tojiin Kitamachi, Kita-ku, Kyoto
603-8577 (or 603-8346), Japan
TEL: +81-75-465-8162
  • DO NOT USE REGULAR MAIL.
  • From outside Japan:Use traceable EMS or a courier service (DHL, FedEx, OCS, etc.).
  • From Japan:Use registered express mail (簡易書留速達郵便, Kanikakitome Sokutatsu Yubin).


2-1. Document Submission 1

Original or the Certified True Copy(ies) of Academic Transcripts

  • Submit the original of the documents which you have uploaded to Ritsu-Mate during the application period.
  • The Academic Transcripts must include a school stamp or headmaster's signature.
  • If you have submitted predicted IB score or predicted GCE A-Level Grades: you must submit it along with the academic transcript.
  • Ritsumeikan University’s code for SAT and ACT; SAT: 5766 / ACT: 1366

English Test Score / Score Waiver Proof

English Test Score

Submit the English Score you submitted at time of application. If you have submitted more than one score, submit them all.

Test ProgramsHow to submit
TOEFL iBT® GS, JDP, CRPS, ISSE, GLA Request ETS to send an Institutional Score Report (Official Score Report) to the University. Institution Code: 0659
IELTS (Academic Module) GS, JDP, CRPS, ISSE, GLA If you have your Test Report Form at your hand, submit it. If you do not have one or want to keep it yourself, order the institute which organize IELTS in your area and have a score sent directly to the University.
TOEIC® L&R Test GS, CRPS, ISSE If you have paper-based Official Score Certificate at your hand, submit it. If you do not have one or want to keep it yourself, order a paper-based score from local institute which organize TOEIC and submit it.
IELTS Indicator GS, JDP, CRPS, ISSE Submission is not required
Duolingo Englisht Test GS, JDP, CRPS, ISSE Submission is not required
PTE Academic JDP, GLA Submission is not required
SAT Reading Test sub-score JDP Request College Board to send the official score report to the University.
College Code: 5766
ACT English Score JDP Request ACT to send the official score report to the University.
College Code: 1366
Cambridge CAE Advanced (GLA) GLA Submission is not required
Score Waiver Proof
Test ProgramsHow to submit
English Test Score Waiver GS, CRPS, ISSE Submit the original of a letter from school or English Language Test Score Waiver Request Form submitted at the time of application.
English Test Score Waiver GLA IB Diploma Candidates: Submit the original of predicted score and English Language test score waiver request form
IB Diploma Holders: Submit the original of IB Diploma and English Language test score waiver request form.

Original or the Certified True Copy of documents proving University Entrance Eligibility (For those who have already graduated)

Submit one of the following documents.

Certificate of High School Graduation
If you are from a country or region where, even after completion of a 12-year curriculum, high school graduation certificates are not issued but rather national exam (or equivalent) results serve as a qualification for university entrance and completion of secondary education, you must provide the original certificate(s) of these exam results.
Pass Certificate of High School Equivalency Exam
If you who have passed the High School Equivalency Exam must submit its official certificate.
Certificate(s) of International Baccalaureate, Baccalaureate, Abitur or GCE A-Level
For IB students: The University accepts IB result sent directly from the IBO. If students choose to submit their result this way, submit either a copy of confirmation email or order receipt instead.
Document(s) which prove eligibility for university entrance other than the above

NOTE - Academic Transcript & Entrance eligibility documents

  • If you have already submitted an original/certified true copy of the document at the time of application, the submission of the document is not necessary.
  • If the documents issued by schools and other organizations outside Japan are written in a language other than Japanese or English, an official translation into Japanese or English is required. Translations certified by an embassy/consulate or an appropriate private office will be accepted.
  • As a rule, submitted documents will not be returned. The University returns submitted documents only in cases where you only one copy of the original, the document cannot be reissued or the certified true copy cannot be issued, and it is problematic if the document is not returned to the applicant. If you wish your document to be returned, please check the box on the Document Submission 1 Checklist.
  • If your name on the certificates and current name are not the same, please obtain a document (such as an extract from the family register or similar) that proves both names belong to the same person. Submit this document with the certificate. You should also include a note explaining the situation as well.
International Students

2-2. Student Visa & Status of Residence

All non-Japanese students are basically required to have the “Student (留学)” visa, or status of residence that allows the individual to to attend university.
The University initiates the visa application by applying to the Japanese government for the official document, “Certificate of Eligibility(COE)” on behalf of the student.
The University sends COE to the student upon receipt, who in turn presents it at the nearest Japanese consulate for the Student visa.

Select the category that applies to you and proceed with the steps indicated.

Do you currently posess Status of Residence (在留資格 / ざいりゅうしかく) in Japan?

Students who do not have Status of Residence

1. Application for Certificate of Eligibility (COE)

COE (在留資格認定証明書) is a document issued by the Immigration Services Agency, an agency under jurisdiction of Ministry of Justice of Japan, in prior to a visa application as evidence that the foreign national meets the conditions for landing in Japan.

*The Immigration Bureau takes one to three months to review COE applications. If you do not submit your application by the specified deadline, there is an increased risk that your COE will not be issued by the time you move into your dormitory, or worse, by the start of the new semester.

To apply for COE, download the COE Application Handbook and required documents here.
COE Documents Download

2. Application for Student Visa

Visa (査証) is an official document that allows the bearer to legally enter a foreign country. Japanese visa is issued by the Ministry of Foreign Affairs of Japan.
Once COE is issued, we will send it to you by post along with Confirmation of Scheduled Enrollment. Take your COE, Confirmation of Scheduled Enrollment and other necessary documents to the Embassy/Consulate General and apply for Visa.

*Please book your airline tickets only after your visa has been issued. The University will not be held responsible for any reason if you book your airline ticket before your visa is issued, but are unable to obtain your visa by the scheduled departure date.

3. Receiving Status of Residence (在留資格) and Residence Card (在留カード)

Status of Residence (在留資格)is a legal status of residence that allows foreign residents to engage in specified activities during their stay in Japan.

A Residence Card (在留カード) is issued to mid- to long-term residents who have been granted permission to stay in Japan.

When a foreigner enters Japan, he or she must present the COE, visa, and confirmation of planned enrollment, and undergo an immigration inspection. Once permitted to enter Japan, a resident status and resident card will be issued.




Students who already have Status of Residence

Please select the category that applies to you.

Those whose Status of Residence expires on or before February 28, 2022

Consult with your current organization about renewing your status of residence. If you are told that it is not possible, please consult with the Immigration Services Agency (https://www.isa.go.jp/en/index.html). Let us know the result as soon as your current organization and/or the ISA give you an answer. We will give you an instruction according to the answer.
Please be aware that you may be asked to leave Japan once and apply for COE and visa again.

Those who plan to change their status of residence to "Student" before enrollment, and whose status of residence will expire between March 1 and April 12, 2022

Submit the following documents via Ritsu-Mate

  • Download a designated form from here.
  • If you have any specific date of issue and delivery, let us know by email. Without specification, it will be issued and sent around mid-March for April enrollment.
  • The designated form can be downloaded from here.
  • The form must be filled out by the applicant AND financial supporter.
  • No bank balance certificate or annual income certificate of the funder or the applicant is required.
Submit both of the following;
  • Copy of the page with photograph and personal information.
  • Copy of the page with your latest entry and exit stamps from Japan.

Submit a copy of both sides of your Japanese Resident Card


WHERE APPLICABLE Submit the following documents via postal mail

Submit the original hard copy of Scholarship Certificate.

Those whose current status of residence expires on or after April 13, 2022, or current status of residence is a type other than "Student" that allows them to attend a university

Submit the following documents via Ritsu-Mate

  • The designated form can be downloaded from here.
  • The form must be filled out by the applicant and financial supporter.
  • No bank balance certificate or annual income certificate of the funder or the applicant is required.
Submit both of the following;
  • Copy of the page with photograph and personal information.
  • Copy of the page with your latest entry and exit stamps from Japan.

Submit a copy of both sides of your Japanese Resident Card


WHERE APPLICABLE Submit the following documents via postal mail

Submit the original hard copy of Scholarship Certificate.

ONLY FOR THOSE with status of residence "Student": 
After enrollment to Ritsumeikan University, complete Procedures for notification concerning an organization for the activity by submitting a designated form to the Immigration Service Agency by post.
Note: If your period of stay expires soon after April 13, 2022, visit International Center of the campus you commute as soon as you are enrolled to the University to have necessary documents for extension issued.


Request form for confirmation of scheduled Enrollment

In case where a student is applying for external scholarships, or securing rented acommodations in Japan, Confirmation of Scheduled Enrollment can be issued upon request.
All Students

4. Online Enrollment Procedures 

Procedure via Ritsu-Mate 

Information TBA
  1. Registration and Correction of Personal Information
  2. Registration and Correction of Family Information
  3. Registration and Correction of Health Information
  4. Registration and Correction of International Student Information
  5. Photo Upload for Student Information Card
  6. Completion of Internet Enrollment Procedure
All Students

5. Submit Enrollment Documents | Document Submission 2


Information TBA 

All Students

6. Coming to Campus

Information TBA


Contact / Submit Documents to:

Ritsumeikan University, International Admissions Office
Address: 56-1 Tojiin Kitamachi, Kita-ku, Kyoto 603-8577 (or 603-8346), Japan
Tel: +81-75-466-3775 (Monday-Friday/ 9:00-17:30 Japan Standard Time)
E-Mail: ru-iadm@st.ritsumei.ac.jp