It has recently come to our attention that, in the “Establishment Plan Status Report” posted on our university website, materials containing faculty members’ age information had been made publicly available. We sincerely apologize for the considerable inconvenience and concern caused by this administrative error to the faculty members. An overview of the matter and the measures to prevent a recurrence are as follows.

１．Overview
The “Establishment Plan Status Report” is a document compiled and prepared by the university on the status of implementation of organizational restructuring, such as the establishment or reorganization of faculties and graduate schools, until the year of completion. It is required to be submitted to the Ministry of Education, Culture, Sports, Science and Technology (MEXT) and, at the same time, made publicly available.
The report included items describing faculty members’ teaching assignments and academic degrees. However, it was found that the materials were mistakenly posted on our university website without removing the age information contained therein.

＜List of documents posted on our university website without removing the age information＞

２．Measures Taken to Date
Upon identifying this issue, we promptly took action to remove the age information. We are currently providing materials that do not contain such information.

３．Future Measures
We would like to express our sincere and deepest apologies to the faulty members concerned for the considerable inconvenience and concern caused by this administrative error.

We take this matter very seriously and will review our internal verification procedures, further strengthen the management of personal information, and make every effort to prevent a recurrence.

If you have any questions or concerns regarding this matter, please contact us at the email address below.

Inquiries:
Office of Public Relations,
Ritsumeikan University
r-koho@st.ritsumei.ac.jp