MEXT Scholarship: Embassy Recommendation

Pre-enrollment Scholarships

Japanese Government (Monbukagakusho: MEXT) Embassy Recommendation Scholarship

The instructions below are for applicants who have already passed the Primary Screening conducted by the Embassy or Consulate of Japan in their home country and have received their Passing Certificate of the Primary Screening who wish to apply for a Letter of Provisional Acceptance from Ritsumeikan University.

All application procedures are conducted by the Embassy or Consulate General of Japan that is responsible for your home country/ territory. Please contact that organization for specific details regarding the application process in your country. The information below assumes that you have already followed the Embassy's or Consulate's application instructions and that you have passed the Primary Screening. Additional information may be found on the Monbukagakusho's website.

Applying for a Letter of Provisional Acceptance

Once applicants have received their application documents and their Passing Certificate of the Primary Screening back from the embassy, with the embassy's seals affixed, they should apply to Ritsumeikan University for a Letter of Provisional Acceptance.

1. Application Documents

Applicants must submit all of the documents listed below to Ritsumeikan University by email attachment. Please note that all documents should be stamped with the official seal of the Embassy or Consulate that conducted the Primary Screening:

  1. (Required) Passing Certificate of the Primary Screening
  2. (Required) Application form for Japanese Government (Monbukagakusho: MEXT) Scholarship
    *Application forms must have the applicant's photo attached in the designated location.
  3. (Required) Field of Study and Research Program Plan
  4. (Required) Academic Transcript covering each academic year of the last university attended
  5. (Required) Graduation certificate or degree certificate from the last university attended (or an attested document certifying the date on which the applicant will graduate from the school, if still enrolled)
  6. (Required) Recommendation from the President/Dean or your adviser at the university where you are currently enrolled (or, if graduated, from your most recently enrolled university)
  7. Recommendation from the present employer (if currently employed)
  8. English or Japanese language proficiency test score sheet/certificate (if you submitted such a document to the Embassy/Consulate)
  9. Abstracts of theses, if any
  10. Photograph(s) showing applicant's own works of art, videos, or recordings of any musical performances, etc. (only for those majoring in fine arts or music)
  11. Application Survey (Ritsumeikan form/ No stamp is required.)

Additional Requirements and Notes:

  • IMPORTANT: Applicants to graduate schools that conduct courses only in Japanese must submit proof of Japanese language ability at the time of their application (e.g. Passing Certificate of the Japanese Language Proficiency Test (JLPT)). Please refer to the lists of graduate schools that offer courses in each language, below. While often misunderstood, please understand in advance that the Japanese language training which embassy recommended scholars may enroll in before the start of their official graduate study is not enough to bring someone with only basic Japanese ability up to the level required to attend graduate courses taught only in Japanese. Intended participation in the Japanese language training will not be taken into consideration when screening applications for admission.
  • All documents must be in English or Japanese or be accompanied by an English or Japanese translation.
  • Applicants who have not already done so should select their desired graduate school and field of study from the websites listed below
  • Applicants to the Graduate Schools of Science and Engineering, Information Science and Engineering, and Life Sciences must select a desired supervising professor from the Researcher’s Database or from the individual homepage of the graduate school, and include the name of that professor(s) on their Application Survey.
    *Please note that there is no requirement to contact professors for permission to include their names on your application. Simply enter the name(s) of the professor(s) whom you believe would be a suitable match to supervisor your research.

2. Application Instructions

Once you have assembled all of the documents above please take clear scans of the documents and send them as PDF email attachments to the International Center at BKC.

Email Address:

  • Please note that the university's screening takes time, at least one month, so applicants who have a deadline to turn in their Letter of Acceptance should be sure to send their application documents as quickly as possible.
  • Do not send any application documents or attachments directly to your desired graduate school or supervising professor.

3. Application Deadline

November 20, 2020
Applicants who do not contact Ritsumeikan University by the date above will not be able to receive a Letter of Provisional Acceptance for 2021.
Applicants should not wait for the deadline above, but should send their application documents to Ritsumeikan University as soon as they receive them back from the embassy.

4. Notification of Results

It may take a month or so to determine the results of your application. There will be no interim notifications of your application status. As soon as your application results are available, the International Center at BKC will inform you by email. At the latest, we will strive to provide results to all applicants by the December 25, 2020 deadline established by MEXT.
Again, Ritsumeikan University will announce results to all applicants by email. Successful applicants will also receive a formal Letter of Acceptance as an attachment to that email.

Applicants who decide to withdraw their application to Ritsumeikan University before receiving their notification of results should contact the International Center at BKC immediately at:

5. Inquiries

All inquiries about admission to Ritsumeikan University under the Embassy Recommendation Japanese Government (Monbukagakusho: MEXT) Scholarship should be sent to the International Center at BKC.

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