Information for Incoming Students

April Enrollment

Admitted, now what?

This page is for the successful applicants. Once you are admitted to RU, you must complete the necessary procedures following the instruction below.

Important Notes Regarding Enrollment Procedures
  • The University will contact successful applicants by E-mail. It is your responsibility to regularly check E-mail communication and respond in a timely manner. In case there is set mail rejection, enable settings to be able to receive E-mail from “@st.ritsumei.ac.jp”.
  • All times indicated on this page refer to Japan Standard Time (UTC+09).
  • Acceptance into the University will be revoked if any false information or forgeries are found in submitted documents.

All Students

1. Payment of Admissions Fee and Tuition

Important Notes Regarding Payment

  • Successful applicants must pay the Admission Fee and Tuition Fee(s) during the specified period. The University will not accept any remittance after the period in any circumstances. Make sure to check your payment deadline in the following section.
  • If payments are not completed within the designated periods, your acceptance into the University will be cancelled.
  • Please pay the all necessary fees in Japanese yen. We cannot accept any payments in foreign currency. Please refer to the following instructions and make necessary bank transfers.
  • We only accept payment by bank transfer, credit card payment is not accepted.
  • Miscellaneous Membership Fees are collected along with Tuition Fees. Details can be found on the Application Handbook.

Tuition Reduction Details

How to check the percentage of Ritsumeikan University Tuition Reduction Scholarship for International Students you are honored

  • For ISSE Period 1 applicants: Please check the Notification of Award enclosed in result notification package.
  • For students other than the above: Please check TAO.
Details
  1. Period of Award
    1 year from initial enrollment
  2. Amount of Tuition Reduction
    The amount of reduction will be notified with admission results. Fees that are not included in "tuition," (admission fee and miscellaneous membership fees) are not covered by tuition reduction, so please be certain to pay these fees during the appropriate payment periods.
  3. Procedures
    After carefully reading through this notice, and the regulations and pledge which are to be delivered to you at a later date, please complete the appropriate procedures.
Remarks:
  1. The RU Tuition Reduction Scheme is offered initially for one year, based on students’ admission evaluation. In second and subsequent years, the students must apply for the scheme during designated application period.  The tuition reduction is awarded based on students’ grades during the previous year of study.
  2. Tuition reduction will be administered to persons who have indicated agreement to the contents of the "Ritsumeikan University Tuition Reduction Scholarship for International Students Regulations” (hereinafter, "regulations") through their submission of the pledge form by the designated deadline, by way of offsetting tuition by the amount of scholarship at the time of each semester's tuition payment.
  3. In the event that recipients meet the criteria for Revocation of Receipt of their Tuition Reduction Scholarship as described in the regulations, this scholarship will be revoked and an amount of tuition equal to the amount reduced for the appropriate semester must be paid in a single transfer within two weeks, calculated from the date of receipt of the Notification of Scholarship Revocation.

When & How Much to Pay

Click on the relevant link below for the tuition reduction percentage you are honored. Consult the PDF document for details of the actual amount you need to pay, payment methods, and payment deadlines.

April Enrollment
Tuition fee reduction: Payment Information
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20% Download PDF
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Tuition fee reduction: Payment Information (PDF)
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Tuition fee reduction: Payment Information (PDF)
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Tuition fee reduction: Payment Information (PDF)
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Payment options

International Payment (Convera GlobalPay for Students)

If you reside outside Japan, please use Convera GlobalPay for Students to pay by local bank transfer or various online payment methods. For more information about Convera GlobalPay for Students and the payment procedure, please refer to this PDF file.

Start your payment by clicking the logo below

Note: You should check the status of your payment via TRACK YOUR PAYMENT until your payment is successfully settled to the university.

If you DO NOT wish to use Convera GlobalPay for Students, we also accept international remittances directly from financial institutions to the University's bank account. Please check the Bank Information and make payment.

  • Make sure to pay all necessary fees in Japanese yen. We do not accept any payments in foreign currencies.
  • Please add 10,000 JPY to the amount of the tuition fee, as the banks in both countries will deduct a handling fee.
Domestic Payment (Bank Transfer)

Incoming students residing in Japan must make payment via bank transfer.

  • Payment can only be made by bank transfer. Payments by credit cards are not accepted. Please check the Bank Information below and make payment.
  • Make sure to pay all necessary fees in Japanese yen. We do not accept any payments in foreign currencies.

Bank Information

Important Note

  • When making a transfer at a bank, an ATM or an Internet Banking, make sure to put your Application Number (8 digits) and full name (Last Name, First Name) in the column, such as Payer Information, Message to Payee etc.
  • The University does not provide a remittance request form (振込用紙). Please use a form provided at a bank counter.
  • Please keep the copy of remittance request form /remittance receipt, as the University may request for submission of receipt.
  • Payment cannot be made at the Ritsumeikan University Office of Finance and Accounting. 
Payee's Bank Information

BankSumitomo Mitsui Banking Corporation
三井住友銀行
BranchKyoto Branch
京都支店
Branch Number496
Bank Address8 Naginatabokocho, Shimogyo-ku, Kyoto 600-8008 JAPAN
600-8008 京都府京都市下京区四条通烏丸東入長刀鉾町8
Bank Telephone+81 75-211-4131
Swift CodeSMBCJPJT
Payee’s Account Information
Account NameRitsumeikan University
立命館大学
Address8 Nishinokyo-Higashi-Toganoocho, Nakagyo-ku, Kyoto 604-8520 JAPAN
604-8520 京都府京都市中京区西ノ京東栂尾町8番地
Account TypeSavings Account
普通口座
Account Number5411707

Refund Policy

Refund of Tuition Fee When a Student Cancels Enrollment

Students can request a refund of Fees paid at Enrollment for Admissions for the English-medium Undergraduate Program only if they submit the required documents to Ritsumeikan University.

Prescribed details of refundable fees:

  • Tuition Fee/s in the 2023 Academic Year
  • Miscellaneous Membership Fees for the 2023 Academic Year
  • *The admission fee is NON-REFUNDABLE.

Important Note

  • The University will process remittance refund to the account you specified on the request form by the end of May 2023 for April Enrollment, if procedures are complete by the deadline.
  • Any incomplete document may delay or prevent the refund.
  • No changes can be made after the submission of the request to refund.
  • The refund amount will be sent and processed by bank remittance only. Please note that any bank commission for overseas remittance will be deducted from the remitted amount.
  • If you have been selected as a recipient of Ritsumeikan University Tuition Reduction Scholarship for International Students, the status will be cancelled once you complete the refund procedure.
Deadline of completion for the procedure
EnrollmentDeadline
April Enrollment March 31st, 2023 (JST)

*Make sure to complete the procedure before the deadline. The University will not accept any request after the deadline in any circumstances.

Procedures to Request the Refund

  • Once you fill out the form, please double check it especially the Bank Account information. After completion your signature, you will not be able to make any changes.
  • A copy of the bank remittance receipt for your payment of the Fees Paid at Enrollment
  • A copy of the Result Notification from Ritsumeikan University
  • If you wish to get a refund to your Japanese Bank account, attach a copy of your bankbook page with all the following information: Name of the bank and its branch, Account No., Name of the bank holder
  • After entering your digital signature, a button to sign the form will appear at the bottom of the page. Click it and enter your Parent/Guardian’s name, email address and your email address. Then a final confirmation email will be sent to you. Please click the confirmation button within the email. Once you complete it, another confirmation email will be sent to your Parent/Guardian.
  • Once your Parent/Guardian clicks the confirmation button within the email and complete the signature, your form will be submitted to Ritsumeikan University.

*To submit this form, your Parent’s/Guardian’s signature is necessary. Make sure that they complete this procedure.

  • We will review your form and send you a confirmation email once we receive it.

Appropriation of Paid Enrollment Fees
All Students

2. Document Submission 1

Students that pass screening and accept the offer, will be required to submit the following documents by the deadline:

Enrollment Documents (All Students)
  • Original Academic Transcripts
  • Official English Language Test score report 
  • Original or the Certified True Copy of documents proving University Entrance Eligibility (For those who have already graduated) 
  • Standardized Tests / National University Entrance Exams (Only for those who have submitted in the application)
  • Awards (Only for those who have submitted in the ISSE application)
Student Visa & Status of Residence (International Students)
  • This part applies to International students only.
  • Follow instructions on this page

Document Submission 1 Deadlines

April Enrollment
Final Result Date When to submit
2022/11/4 Fri 2022/12/9 Fri -2023/1/6 Fri
2022/12/8 Thu
Final Result Date When to submit
2022/12/8 Thu 2022/12/9 Fri -2023/1/6 Fri
Final Result Date When to submit
2022/4/28 Thu 2022/11/18 Fri -2022/12/1 Thu
2022/10/25 Tue
2022/12/8 Thu 2022/12/9 Fri -2023/1/6 Fri
Final Result Date When to submit
2022/8/4 Thu 2022/11/18 Fri -2022/12/1 Thu
2022/9/8 Thu
2022/11/10 Thu 2022/12/9 Fri -2023/1/6 Fri
2022/12/8 Thu

Mailing Address to Submit

International Admissions Office at Kinugasa Campus
Ritsumeikan University
56-1 Tojiin Kitamachi, Kita-ku, Kyoto
603-8577 (or 603-8346), Japan
TEL: +81-75-465-8162
  • DO NOT USE REGULAR MAIL.
  • From outside Japan:Use traceable EMS or a courier service (DHL, FedEx, OCS, etc.).
  • From Japan:Use registered express mail (簡易書留速達郵便, Kanikakitome Sokutatsu Yubin).
  • The documents must be postmarked or collected by the courier service by the deadline.


2-1. Enrollment Documents 1 Details

Original or the Certified True Copy(ies) of Academic Transcripts

  • Submit the original of the documents which you have uploaded to Ritsu-Mate/TAO during the application period.
  • The Academic Transcripts must include a school stamp or school official's signature.
  • If you have submitted predicted IB score or predicted GCE A-Level Grades: you must submit it along with the academic transcript.
  • Submit academic transcripts of tertiary education institutions (university, college, etc.) if you uploaded any to TAO during the application period.

English Test Score / Score Waiver Proof

English Test Score

Submit the English Score you submitted at time of application. If you have submitted more than one score, submit them all.

Test ProgramsHow to submit
TOEFL iBT® GS, JDP, CRPS, ISSE, GLA Request ETS to send an Institutional Score Report (Official Score Report) to the University. Institution Code: 0659
IELTS (Academic Module) GS, JDP, CRPS, ISSE, GLA If you have your Test Report Form at your hand, submit it. If you do not have one or want to keep it yourself, order the institute which organize IELTS in your area and have a score sent directly to the University.
TOEIC® L&R Test GS, CRPS, ISSE If you have paper-based Official Score Certificate at your hand, submit it. If you do not have one or want to keep it yourself, order a paper-based score from local institute which organize TOEIC and submit it.
IELTS Indicator GS, JDP, CRPS, ISSE Submission is not required
Duolingo Englisht Test GS, JDP, CRPS, ISSE Submission is not required
PTE Academic JDP, GLA Submission is not required
SAT Reading Test sub-score JDP Request College Board to send the official score report to the University.
College Code: 5766
ACT English Score JDP Request ACT to send the official score report to the University.
College Code: 1366
Cambridge CAE Advanced (GLA) GLA Submission is not required
Score Waiver Proof
Test ProgramsHow to submit
English Test Score Waiver GS, CRPS, ISSE Submit the original of a letter from school or English Language Test Score Waiver Request Form submitted at the time of application.
English Test Score Waiver GLA IB Diploma Candidates: Submit the original of predicted score and English Language test score waiver request form. After obtaining the diploma, submit the original of IB Diploma or request for the result to Ritsumeikan University from the IB website.
IB Diploma Holders: Submit the original of IB Diploma and English Language test score waiver request form. In stead of IB Diploma, you may request the result to Ritsumeikan University from the IB website.

Original or the Certified True Copy of documents proving University Entrance Eligibility (For those who have already graduated)

Submit one of the following documents.

Certificate of High School Graduation
If you are from a country or region where, even after completion of a 12-year curriculum, high school graduation certificates are not issued but rather national exam (or equivalent) results serve as a qualification for university entrance and completion of secondary education, you must provide the original certificate(s) of these exam results.
Pass Certificate of High School Equivalency Exam
If you who have passed the High School Equivalency Exam must submit its official certificate.
Certificate(s) of International Baccalaureate, Baccalaureate, Abitur or GCE A-Level
For IB students: The University accepts IB result sent directly from the IBO. If students choose to submit their result this way, submit either a copy of confirmation email or order receipt instead.
Document(s) which prove eligibility for university entrance other than the above

Standardized Tests / National University Entrance Exams / Awards  (Only for those who have submitted in the application)

  • Submit the original of the documents which you have uploaded to Ritsu-Mate/TAO during the application period.
  • Ritsumeikan University’s code for SAT and ACT; SAT: 5766 / ACT: 1366

NOTE

  • If you have already submitted an original/certified true copy of the document at the time of application, the submission of the document is not necessary.
  • If the documents issued by schools and other organizations outside Japan are written in a language other than Japanese or English, an official translation into Japanese or English is required. Translations certified by an embassy/consulate or an appropriate private office will be accepted.
  • As a rule, submitted documents will not be returned. The University returns submitted documents only in cases where you have only one copy of the original, the document cannot be reissued or the certified true copy cannot be issued, and it is problematic if the document is not returned to the applicant. If you wish your document to be returned, please check the box on the Document Submission 1 Checklist.
  • If your name on the certificates and current name are not the same, please obtain a document (such as an extract from the family register or similar) that proves both names belong to the same person. Submit this document with the certificate. You should also include a note explaining the situation as well.
To Document Submission 1 Checklist Download


International Students

2-2. Student Visa & Status of Residence

All non-Japanese students are basically required to have the “Student (留学)” visa, or status of residence that allows the individual to attend university.
The University initiates the visa application by applying to the Japanese government for the official document, “Certificate of Eligibility (COE)” on behalf of the student.
The University sends COE to the student upon receipt, who in turn presents it at the nearest Japanese consulate for the Student visa.

Select the category that applies to you and proceed with the steps indicated.

Do you currently possess Status of Residence (在留資格 / ざいりゅうしかく) in Japan?

Students who do not have Status of Residence

1. Application for Certificate of Eligibility (COE)

COE (在留資格認定証明書) is a document issued by the Immigration Services Agency, an agency under jurisdiction of Ministry of Justice of Japan, in prior to a visa application as evidence that the foreign national meets the conditions for landing in Japan.

*The Immigration Bureau takes one to three months to review COE applications. If you do not submit your application by the specified deadline, there is an increased risk that your COE will not be issued by the time you move into your dormitory, or worse, by the start of the new semester.

To apply for COE, download the COE Application Handbook and required documents.
COE Documents Download

2. Application for Student Visa

Visa (査証) is an official document that allows the bearer to legally enter a foreign country. Japanese visa is issued by the Ministry of Foreign Affairs of Japan.
Once COE is issued, we will send it to you by post along with Confirmation of Scheduled Enrollment. Take your COE, Confirmation of Scheduled Enrollment and other necessary documents to the Embassy/Consulate General and apply for Visa.

*Please book your airline tickets only after your visa has been issued. The University will not be held responsible for any reason if you book your airline ticket before your visa is issued, but are unable to obtain your visa by the scheduled departure date.

3. Receiving Status of Residence (在留資格) and Residence Card (在留カード)

Status of Residence (在留資格)is a legal status of residence that allows foreign residents to engage in specified activities during their stay in Japan.

A Residence Card (在留カード) is issued to mid- to long-term residents who have been granted permission to stay in Japan.

When a foreigner enters Japan, he or she must present the COE, visa, and confirmation of planned enrollment, and undergo an immigration inspection. Once permitted to enter Japan, a resident status and resident card will be issued.




Students who already have Status of Residence

Please select the category that applies to you.

Those whose Status of Residence expires on or before January 31, 2023

Consult with your current organization about renewing your status of residence. If you are told that it is not possible, please consult with the Immigration Services Agency (https://www.isa.go.jp/en/index.html). Let us know the result as soon as your current organization and/or the ISA give you an answer. We will give you an instruction according to the answer.
Please be aware that you may be asked to leave Japan once and apply for COE and visa again.

Those who plan to change their status of residence to "Student" before enrollment, and whose status of residence will expire between February 1 and May 31, 2023

Submit the following documents via Ritsu-Mate

  • Download a designated form from here.
  • If you have any specific date of issue and delivery, let us know by email. Without specification, it will be issued and sent around mid-March for April enrollment.
  • The designated form can be downloaded from here.
  • The form must be filled out by the applicant AND financial supporter.
  • No bank balance certificate or annual income certificate of the funder or the applicant is required.
Submit both of the following;
  • Copy of the page with photograph and personal information.
  • Copy of the page with your latest entry and exit stamps from Japan.

Submit a copy of both sides of your Japanese Resident Card


WHERE APPLICABLE Submit the following documents via postal mail

Submit the original hard copy of Scholarship Certificate.

Those whose current status of residence expires on or after June 1, 2023, or current status of residence is a type other than "Student" that allows them to attend a university

Submit the following documents via Ritsu-Mate

  • The designated form can be downloaded from here.
  • The form must be filled out by the applicant and financial supporter.
  • No bank balance certificate or annual income certificate of the funder or the applicant is required.
Submit both of the following;
  • Copy of the page with photograph and personal information.
  • Copy of the page with your latest entry and exit stamps from Japan.

Submit a copy of both sides of your Japanese Resident Card


WHERE APPLICABLE Submit the following documents via postal mail

Submit the original hard copy of Scholarship Certificate.

  • In case where a student is applying for external scholarships, or securing rented accommodations in Japan, Confirmation of Scheduled Enrollment can be issued upon request.
  • Download a designated form from here.
  • If you have any specific date of issue and delivery, let us know by email. Without specification, it will be issued and sent around mid-August for September enrollment.

ONLY FOR THOSE with status of residence "Student": 
After enrollment to Ritsumeikan University, complete procedures for notification concerning an organization for the activity by following instruction on the Immigration Service Agency's website.
https://www.isa.go.jp/en/applications/procedures/nyuukokukanri10_00014.html

All Students

3. Online Enrollment Procedures 


Detail will be announced late-February, 2023


All Students

4. Document Submission 2

TBA




All Students

5.Coming to Campus

International Houses

Webpages for each of the dormitories

Housing

If you look for housing by yourself, you can find the agencies as below.

University Co-op Sumai Sagashi Center (Housing Center)
  • Kinugasa Campus TEL: 0120-606-315
  • Biwako-Kusatsu Campus TEL: 0120-077-390
  • Osaka Ibaraki Campus TEL: 0120-283-481

URL: https://www.ritsco-op.jp/shopinformation/sumai.html (Japanese only)

Creotech Co., Ltd

URL: https://www.creotech.co.jp/apart/ (Japanese only)
*Creotech Co., Ltd. is a wholly owned subsidiary of the Ritsumeikan Trust.

When you sign a housing contract, make sure you understand the contract, including the payment of key money, deposit, renewal fee and other fees, and follow the necessary procedures. You must keep documents such as receipts and contracts in a safe place until you move out. Be careful with bait-and-switch advertising (advertising for products that are not actually available).

In an effort to help students smoothly complete their housing rental contracts, we recommend using the services of the Guarantor Company described below.

When you sign a contract and move into a new apartment, please utilize this Guarantor Company to serve as your co-signer. If you are an international student of our university (regardless of visa status), you are eligible to utilize the Guarantor Company’s housing co-sign guarantee at a specially discounted rate.

  • Global Trust Networks (GTN)

URL: https://www.gtn.co.jp/en/ (In English)
URL: http://www.gtn.co.jp/ (In Japanese)
*In addition to the languages listed above, Chinese, Korean, and Vietnamese language websites are available.

Other Information will be released around March, 2023.


Contact / Submit Documents to:

Ritsumeikan University, International Admissions Office
Address: 56-1 Tojiin Kitamachi, Kita-ku, Kyoto 603-8577 (or 603-8346), Japan
Tel: +81-75-466-3775 (Monday-Friday/ 9:00-17:30 Japan Standard Time)
E-Mail: ru-iao2@st.ritsumei.ac.jp