Information for Incoming Students

September Enrollment

Congratulations! Admitted, now what?

This page is for successful applicants. Once you are admitted to RU, you must complete the necessary procedures following the instruction below.

Important Notes Regarding Enrollment Procedures
  • The University will contact successful applicants by E-mail. It is your responsibility to regularly check E-mail communication and respond in a timely manner.  Please check your E-mail filters and enable settings to be able to receive E-mail from “@st.ritsumei.ac.jp”.
  • All times indicated on this page refer to Japan Standard Time (UTC+09).
  • Acceptance into the University will be revoked if any false information or forgeries are found in submitted documents.

Payment of Admission Fee and Tuition Document Submission 1 Application for COE & Visa Online Enrollment Procedures Document Submission 2 Coming to Campus
All Students

1. Payment of Admission Fee and Tuition

Important Notes Regarding Payment

  • Successful applicants must pay the Admission Fee and Tuition Fee(s) during the specified period. The University will not accept any remittance after the period in any circumstances. Make sure to check your payment deadline in the following section.
  • If payments are not completed within the designated periods, your acceptance into the University will be cancelled. 
  • Please pay all necessary fees in Japanese yen. We cannot accept any payments in foreign currency. Please refer to the following instructions and make necessary bank transfers.
  • We only accept payment by bank transfer or Convera. Credit card payment is not accepted.
  • Miscellaneous Membership Fees are collected along with Tuition Fees. Details can be found on the Application Handbook.

Tuition Reduction Details

Please check TAO for the percentage of Ritsumeikan University Tuition Reduction Scholarship for International Students you are honored.

Details
  1. Period of Award
    1 year from initial enrollment
  2. Amount of Tuition Reduction
    The amount of reduction will be notified with admission results. Fees that are not included in "tuition," (admission fee and miscellaneous membership fees) are not covered by tuition reduction, so please be certain to pay these fees during the appropriate payment periods.
  3. Procedures
    After carefully reading through this notice, and the regulations and pledge which are to be delivered to you at a later date, please complete the appropriate procedures.
Remarks
  1. The RU Tuition Reduction Scheme is offered initially for one year, based on students’ admission evaluation. In second and subsequent years, the students must apply for the scheme during designated application period.  The tuition reduction is awarded based on students’ grades during the previous year of study.
  2. Tuition reduction will be administered to persons who have indicated agreement to the contents of the "Ritsumeikan University Tuition Reduction Scholarship for International Students Regulations” (hereinafter, "regulations") through their submission of the pledge form by the designated deadline, by way of offsetting tuition by the amount of scholarship at the time of each semester's tuition payment.
  3. In the event that recipients meet the criteria for Revocation of Receipt of their Tuition Reduction Scholarship as described in the regulations, this scholarship will be revoked and an amount of tuition equal to the amount reduced for the appropriate semester must be paid in a single transfer within two weeks, calculated from the date of receipt of the Notification of Scholarship Revocation.

When & How Much to Pay

Click on the relevant link below for the tuition reduction percentage you are honored. Consult the PDF document for details of the actual amount you need to pay, payment methods, and payment deadlines.

September Enrollment
Tuition fee reduction: Payment Information
N/A Download PDF
20% Download PDF
50% Download PDF
100% Download PDF
Tuition fee reduction: Payment Information
N/A Download PDF
20% Download PDF
50% Download PDF
100% Download PDF
Tuition fee reduction: Payment Information
N/A Download PDF
20% Download PDF
50% Download PDF
100% Download PDF

Payment options

International Payment (Convera GlobalPay for Students)

If you reside outside Japan, please use Convera GlobalPay for Students to pay by local bank transfer or various online payment methods. For more information about Convera GlobalPay for Students and the payment procedure, please refer to this PDF file.

Start your payment by clicking the logo below

Note: You should check the status of your payment via TRACK YOUR PAYMENT until your payment is successfully settled to the university.

If you DO NOT wish to use Convera GlobalPay for Students, we also accept international remittances directly from financial institutions to the University's bank account. Please check the Bank Information and make payment.

  • Make sure to pay all necessary fees in Japanese yen. We do not accept any payments in foreign currencies.
  • Please add 10,000 JPY to the payment amount, as the banks in both countries will deduct a handling fee.
Domestic Payment (Bank Transfer)

Incoming students residing in Japan must make payment via bank transfer.

  • Payment can only be made by bank transfer. Payments by credit cards are not accepted. Please check the Bank Information below and make payment.
  • Make sure to pay all necessary fees in Japanese yen. We do not accept any payments in foreign currencies.

Bank Information

Important Note

  • When making a transfer at a bank, an ATM or an Internet Banking, make sure to put your Application Number (8 digits) and full name (last name, first name) in the comment field, often called "Payer Information" or "Message to Payee".
  • The University does not provide a remittance request form (振込用紙). Please use a form provided at a bank counter.
  • Please keep the copy of remittance request form /remittance receipt, as the University may request for submission of receipt.
  • Payment cannot be made at the Ritsumeikan University Office of Finance and Accounting.
Payee's Bank Information

Bank Sumitomo Mitsui Banking Corporation
三井住友銀行
Branch Kyoto Branch
京都支店
Branch Number 496
Bank Address 8 Naginatabokocho, Shimogyo-ku, Kyoto 600-8008 JAPAN
600-8008 京都府京都市下京区四条通烏丸東入長刀鉾町8
Bank Telephone +81 75-211-4131
Swift Code SMBCJPJT
Payee’s Account Information
Account Name Ritsumeikan University
立命館大学
Address 8 Nishinokyo-Higashi-Toganoocho, Nakagyo-ku, Kyoto 604-8520 JAPAN
604-8520 京都府京都市中京区西ノ京東栂尾町8番地
Account Type Savings Account
普通口座
Account Number 5411707

Refund Policy

Refund of Tuition Fee When a Student Cancels Enrollment

Students can request a refund of fees paid for enrollment to English-medium undergraduate programs only if they submit the required documents to Ritsumeikan University.

Prescribed details of refundable fees:

  • Tuition Fee/s in the 2024 Academic Year
    •
  • Miscellaneous Membership Fees for the 2024 Academic Year
    •

    *The admission fee is NON-REFUNDABLE.

Important Note

  • If the procedures are completed by the deadline, the University will process the remittance refund to the account specified on the request form between the end of November and the end of December 2024 for September Enrollment.
  • Any incomplete documents may delay or prevent the refund.
  • No changes can be made after the submission of the request to refund.
  • The refund amount will be sent and processed by bank remittance only. Please note that any bank commission for overseas remittance will be deducted from the remitted amount.
  • If you have been selected as a recipient of Ritsumeikan University Tuition Reduction Scholarship for International Students, the status will be cancelled once you complete the refund procedure.
Deadline of completion for the procedure

Enrollment Deadline
September Enrollment September 25th, 2024 (JST)

*Make sure to complete the procedure before the deadline. The University will not accept requests after the deadline in any circumstances.

Procedures to Request a Refund
  • Once you fill out the form, please double check it, especially the bank account information. After entering your digital signature, you will not be able to make any changes.
  • A copy of the bank remittance receipt for your payment of the fees paid at enrollment.
  • A copy of the Result Notification from Ritsumeikan University.
  • If you wish to get a refund to your Japanese bank account, attach a copy of your bankbook page with all the following information: Name of the bank and its branch, Account No., Name of the bank account holder (in katakana).
  • After entering your digital signature, a button to sign the form will appear at the bottom of the page. Click it and enter your parent/guardian’s name, email address and your email address. Then a final confirmation email will be sent to you. Please click the confirmation button within the email. Once you complete it, another confirmation email will be sent to your parent/guardian.
  • Once your parent/guardian clicks the confirmation button within the email and completes the signature, your form will be submitted to Ritsumeikan University.

*To submit this form, your Parent’s/Guardian’s signature is necessary. Make sure that they complete this procedure.

  • We will review your form and send you a confirmation email once we receive it.

Appropriation of Paid Enrollment Fees
All Students

2. Document Submission 1


Students that pass screening and accept the offer, will be required to submit the following documents by the deadline:

Enrollment Document (All Students)
  • Original Academic Transcripts
  • Official English Language Test score report
  • Original or the Certified True Copy of documents proving University Entrance Eligibility (For those who have already graduated)
  • Standardized Tests / National University Entrance Exams (Only for those who have submitted in the application)
Student Visa & Status of Residence (International Students)
  • This part applies to international students only.
  • Follow instructions on this page 

Documents Submission 1 Deadlines

September Enrollment
Final Result Date When to submit
2024/1/18 Thu 2024/4/5 Fri -2024/4/25 Thu
2024/4/4 Thu
2024/5/23 Thu
 2024/5/24 Fri -2024/6/6 Thu
Final Result Date When to submit
2024/1/18 Thu 2024/4/5 Fri -2024/4/25 Thu
2024/4/4 Thu
2024/5/23 Thu
 2024/5/24 Fri -2024/6/6 Thu
Final Result Date When to submit
2024/1/18 Thu 2024/4/5 Fri -2024/4/25 Thu
2024/4/4 Thu
2024/5/23 Thu
 2024/5/24 Fri -2024/6/6 Thu

Mailing Address to Submit

International Admissions Office at Kinugasa Campus
Ritsumeikan University
56-1 Tojiin Kitamachi, Kita-ku, Kyoto
603-8577 (or 603-8346), Japan
TEL: +81-75-466-3775
  • DO NOT USE REGULAR MAIL.
  • From outside Japan：Use traceable EMS or a courier service (DHL, FedEx, OCS, etc.).
  • From Japan：Use registered express mail (簡易書留速達郵便, Kanikakitome Sokutatsu Yubin).
  • The documents must be postmarked or collected by the courier service by the designated deadline.

2-1. Enrollment Documents 1 Details


Original or the Certified True Copy(ies) of Academic Transcripts

  • Submit the originals of the documents which you/your school have uploaded to TAO during the application period.
  • The Academic Transcripts must include a school stamp or school official's signature.
  • If you have submitted predicted IB scores or predicted GCE A-Level grades, you must submit them along with academic transcripts.
  • If you have submitted letters from your school during the application period, you must submit them along with academic transcripts.
  • Submit academic transcripts of tertiary education institutions (university, college, etc.) if you uploaded any to TAO during the application period.

English Test Score / Score Waiver Proof

English Test Score

Submit the English Score you have submitted at the time of application.

Test Programs How to submit
TOEFL iBT® GS, CRPS, GLA Request ETS to send an Institutional Score Report (Official Score Report) to the University. Institution Code: 0659
IELTS (Academic Module) GS, CRPS, GLA If you have your Test Report Form on hand, submit it. If you do not have one or want to keep it yourself, order the institute which organizes IELTS in your area and have a score sent directly to the University.
TOEIC® L&R Test GS, CRPS If you have a paper-based Official Score Certificate on hand, submit it.  If you do not have one or want to keep it yourself, order a paper-based score certificate from the local institute which organizes the TOEIC test and submit it.
Duolingo English Test GS, CRPS Submission is not required
PTE Academic GLA Submission is not required
Cambridge C1 Advanced
GLA Submission is not required
Score Waiver Proof
Test Programs How to submit
English Test Score Waiver GS, CRPS Submit the original of the letter from school or English Language Test Score Waiver Request Form submitted at the time of application.
English Test Score Waiver GLA IB Diploma Candidates: Submit the original of predicted score and English Language test score waiver request form. After obtaining the diploma, submit the original of IB Diploma or you can request for the result to be sent to Ritsumeikan University from the IB website.
IB Diploma Holders: Submit the original of IB Diploma and English Language test score waiver request form. Instead of IB Diploma, you can request for the result to be sent to Ritsumeikan University from the IB website.

Original or the Certified True Copy of documents proving University Entrance Eligibility (For those who have already graduated)

Submit one of the following documents.

Certificate of High School Graduation
If you are from a country or region where, even after completion of a 12-year curriculum, high school graduation certificates are not issued but rather national exam (or equivalent) results serve as a qualification for university entrance and completion of secondary education, you must provide the original certificate(s) of these exam results.
Pass Certificate of High School Equivalency Exam
Those who have passed the High School Equivalency Exam must submit its official certificate.
Certificate(s) of International Baccalaureate, Baccalaureate, Abitur or GCE A-Level
For IB students: The University accepts IB results sent directly from the IBO. If students choose to submit their results this way, submit either a copy of a confirmation email or order a receipt instead.
Document(s) which prove eligibility for university entrance other than the above

Standardized Tests / National University Entrance Exams (Only for those who have submitted in the application)

  • Submit the original of the documents which you have uploaded to TAO during the application period.
  • Ritsumeikan University’s code for SAT and ACT; SAT: 5766 / ACT: 1366
  • If you have submitted more than one score, submit them all.

NOTE

  • If you have already submitted an original/certified true copy of the document at the time of application, the submission of the document is not necessary.
  • If the documents issued by schools and other organizations outside Japan are written in a language other than Japanese or English, an official translation into Japanese or English is required. Translations certified by an embassy/consulate or an appropriate private office will be accepted.
  • As a rule, submitted documents will not be returned. The University returns submitted documents only in cases where you have only one copy of the original, the document cannot be reissued or the certified true copy cannot be issued, and it is problematic if the document is not returned to the applicant. If you wish your document to be returned, please check the box on the Document Submission 1 Checklist.
  • If your name on the certificates and current name are not the same, please obtain a document (such as an extract from the family register or similar) that proves both names belong to the same person. Submit this document with the certificate. You should also include a note explaining the situation as well.
To Document Submission 1 Checklist Download


International Students

2-2. Student Visa & Status of Residence

All non-Japanese students are basically required to have the “Student (留学)” visa, or status of residence that allows the individual to attend university.
The University initiates the visa application by applying to the Japanese government for the official document, “Certificate of Eligibility (COE)” on behalf of the student.
The University sends the COE to the student upon receipt by email, who in turn presents it at the nearest Japanese consulate for the Student visa.

Select the category that applies to you and proceed with the steps indicated.

Do you currently possess Status of Residence (在留資格 / ざいりゅうしかく) in Japan?

Students who do not have Status of Residence

1. Application for Certificate of Eligibility (COE)

A COE (在留資格認定証明書) is a document issued by the Immigration Services Agency, an agency under jurisdiction of the Ministry of Justice of Japan, prior to a visa application as evidence that the foreign national meets the conditions for landing in Japan.

*The Immigration Bureau takes one to three months to review COE applications. If you do not submit your application by the specified deadline, there is an increased risk that your COE will not be issued by the time you move into your dormitory, or worse, by the start of the new semester.

To apply for a COE, download the COE Application Handbook and required documents.
COE Documents Download

2. Application for Student Visa

A visa (査証) is an official document that allows the bearer to legally enter a foreign country. Japanese visas are issued by the Ministry of Foreign Affairs of Japan.
Once a COE is issued, we will send it to you by email. Please follow the instructions and apply for a visa at your local Embassy/Consulate General.

*Please book your airline tickets only after your visa has been issued. The University will not be held responsible for any reason if you book your airline ticket before your visa is issued, but are unable to obtain your visa by the scheduled departure date.

3. Receiving Status of Residence (在留資格) and Residence Card (在留カード)

Status of Residence （在留資格）is a legal status of residence that allows foreign residents to engage in specified activities during their stay in Japan.

A Residence Card (在留カード) is issued to mid- to long-term residents who have been granted permission to stay in Japan.

When a foreigner enters Japan, he or she must present the COE, visa, and undergo an immigration inspection. Once permitted to enter Japan, a resident status and resident card will be issued.


Students who already have Status of Residence

Please select the category that applies to you.

Those whose Status of Residence expires on or before June 30, 2024

Consult with your current organization about renewing your status of residence. If you are told that it is not possible, please consult with the Immigration Services Agency (https://www.isa.go.jp/en/index.html). Let us know the result as soon as your current organization and/or the ISA gives you an answer. We will give you instructions according to the answer.
Please be aware that you may be asked to leave Japan once and apply for a COE and visa again.

Those who plan to change their status of residence to "Student" before enrollment, and whose status of residence "Student" will expire between July 1 and October 31, 2024

Submit the following documents via Ritsu-Mate

  • Download a designated form from here.

  • The designated form can be downloaded from here.
  • The form must be filled out by the applicant AND financial supporter.

Copy of the page with photograph and personal information.

Submit a copy of both sides of your Japanese Residence Card.

Those whose current status of residence "Student" expires on or after November 1, 2024, or current status of residence is a type other than "Student" which allows attendance to a university

Submit the following documents via Ritsu-Mate

Copy of the page with photograph and personal information.

Submit a copy of both sides of your Japanese Residence Card


WHERE APPLICABLE

  • In case where a student is applying for external scholarships, or securing rented accommodations in Japan, Certificate of Scheduled Enrollment can be issued upon request. Submit the following document.

    • ・Request Form for Certificate of Scheduled Enrollment : Submit via Ritsu-Mate.

  • Download a designated form from here.

ONLY FOR THOSE with status of residence "Student": 
After enrollment to Ritsumeikan University, complete  procedures for notification concerning an organization for the activity  by following instructions on the Immigration Service Agency's website.
https://www.moj.go.jp/isa/applications/procedures/nyuukokukanri10_00014.html

All Students

3. Online Enrollment Procedures

What to complete on Ritsu-Mate

Procedure Period : 2024/8/20 Tue – 2024/9/2 Mon: Ritsu-Mate opens during this period only.
  1. Registration and Correction of Personal Information
  2. Registration and Correction of Family Information
  3. Registration and Correction of Health Information
  4. Pledge Form
  5. Agreement of Personal Information
  6. Registration and Correction of International Student Information (Only for relevant students)
  7. Photo Upload for Student Information Card 
To complete procedures, download the Ritsu-Mate Enrollment Procedures Registration Manual from here and follow the instruction from page 10. (For login, please refer to page 4.)

All Students

4. Document Submission 2

Document Submission 2 Deadline

Submission Period: 2024/8/20 Tue – 2024/9/2 Mon

Mailing Address to Submit

International Admissions Office at Kinugasa Campus
Ritsumeikan University
56-1 Tojiin Kitamachi, Kita-ku, Kyoto
603-8577 (or 603-8346), Japan
TEL: +81-75-466-3775
  • DO NOT USE REGULAR MAIL.
  • From outside Japan：Use traceable EMS or a courier service (DHL, FedEx, OCS, etc.).
  • From Japan：Use registered express mail (簡易書留速達郵便, Kanikakitome Sokutatsu Yubin).
  • The package containing the Enrollment Documents must be postmarked or collected by the courier service by the designated deadline.
  • Do not use mailing label for Enrollment Documents downloaded from Ritsu-Mate.

Enrollment Documents 2 Details

Original or the Certified True Copy of documents proving University Entrance Eligibility

Submit one of the following documents.

*If you have already submitted an original/certified true copy of the document at the time of application or Document Submission 1, the submission of the document is not necessary.

  • Certificate of High School Graduation
If you are from a country or region where, even after completion of a 12-year curriculum, high school graduation certificates are not issued but rather national exam (or equivalent) results serve as a qualification for university entrance and completion of secondary education, you must provide the original certificate(s) of these exam results.
  • Pass Certificate of High School Equivalency Exam
If you have passed the High School Equivalency Exam, you must submit its official certificate.
  • Certificate(s) of International Baccalaureate, Baccalaureate, Abitur or GCE A-Level
For IB students: The University accepts IB result sent directly from the IBO. If students choose to submit their result this way, submit either a copy of confirmation email or order receipt instead.
  • Document(s) which prove eligibility for university entrance other than the above

  • If the documents proving prospective students’ fulfillment of University Entrance Eligibility requirements cannot be issued in time (EG: your official graduation from high school is scheduled for after the deadline of the submission of the documents for the enrollment procedures) then the University may authorize the delay in the submission of the documents. The student must submit the “Notice of Delay in the Submission of Documents for Enrollment Procedures”.
  • If the documents issued by schools and other organizations outside Japan are written in a language other than Japanese or English, an official translation into Japanese or English is required. Translations certified by an embassy/consulate or an appropriate private office will be accepted.
  • As a rule, submitted documents will not be returned. The University returns submitted documents only in cases where you have only one copy of the original, the document cannot be reissued or the certified true copy cannot be issued, and it is problematic if the document is not returned to the applicant. If you wish your document to be returned, please check the box on the "Document Submission 2 Checklist".
  • If your name on the certificates and current name are not the same, please obtain a document (such as an extract from the family register or similar) that proves both names belong to the same person. Submit this document with the certificate. You should also include a note explaining the situation as well.

Form 1 - Form 2

Complete following forms and submit.

  • Read “Ritsumeikan University Tuition Reduction Scholarship for International Students Regulations”, then fill out the “Ritsumeikan University Tuition Reduction Scholarship for International Students Pledge Form”. Download from here.
  • Consent to the Provision of Personal Information to an Overseas Third Party is the form to confirm that you give permission for Ritsumeikan University to provide your personal information to the Australian National University while you are studying in the dual degree program. Download from here.

NOTE

  • All forms must be filled out clearly in block letters or Arabic numerals.
  • Use a black pen or black ballpoint pen. Do not use an erasable pen.
  • If you make any mistakes, redownload the form and fill it out. Do not use correction fluid or correction tape to cover them.

Copy of Passport(s)

  • Submit a copy of page showing the photo and name.
  • For those who have multiple nationalities, submit copies of all passports.

Certificate of Residence（住民票）

The University uses the “Certificate of Residence (住民票)” to check students’ personal information.

  • The Certificate of Residence must have been issued within three months of the day on which the enrollment documents are submitted (sent to) the University. It does not need to match the address on the enrollment documents.
  • Submit only your own Certificate of Residence. The Certificates of Residence of other family members are not required. If students have already got Certificates of Residence which include family members’ information, submit all the certificates without separating the others as we require the part with the official seal.
  • My Number information is not required. If it is printed on the Certificate of Residence, black out the number with a black pen. If a certificate is submitted without the number blacked out, the University will black out the number before using it.

*For students currently living outside Japan, this certificate cannot be submitted within the submission period. Instead, submit the “Notice of Delay of Documents for Enrollment Procedures”, and submit the “Certificate of Residence (住民票)” to the University after arriving in Japan. (Not a Residence Card copy)

NOTE - Information to be included in the Certificate of Residence （住民票の記載事項について）

Following information must be included in the Certificate of Residence. 本人の下記事項が記載された「住民票」の交付を受け、提出してください。

  • Name（氏名）, Date of Birth（出生の年月日）, Gender（性別）, Address（住所）, Nationality（国籍）, Status of Residence（在留資格）, Period of Stay（在留期間）, Expiration Date（在留期間満了日）, Residence Card Number（在留カード等番号）
  • Name（氏名）, Date of Birth（出生の年月日）, Gender（性別）, Address（住所）

Notice of Delay in Submission of Documents for Enrollment Procedures [ Form 3 ]

  • The University may authorize the delay in the submission of documents (EG: Certificate of Graduation).
  • If students are not able to submit document/s on time, they must fill out the required information on the prescribed form and submit it along with other documents.
  • The University may contact students by email regarding the submission of documents, so students are asked to regularly check their email.
  • The delayed documents must arrive no later than the below deadline. Download from here.
  • Submission deadline for delayed documents: 2024/9/20 Fri
  • Example:
    • Official graduation from the previous school is scheduled for after the submission deadline.
    • Currently living outside Japan and therefore cannot obtain the Certificate of Residence.
To Document Submission 2 Checklist Download


All Students

5. Coming to Campus

For details, go to the following webpage.

Coming to Campus


Contact / Submit Documents to:

Ritsumeikan University, International Admissions Office
Address: 56-1 Tojiin Kitamachi, Kita-ku, Kyoto 603-8577 (or 603-8346), Japan
Tel: +81-75-466-3775 (Monday-Friday/ 9:00-17:30 Japan Standard Time)
E-Mail: ru-iao2@st.ritsumei.ac.jp